The goal of a bookkeeper is to help make sure that on a daily, weekly, or monthly basis that your books are in good order so that tax season is less stressful, and you have to be less involved in the situation come tax time. Most accountant may employee bookkeepers to help with this, or they will only help you will filing taxes, not help you keep your books up to date and 100% accurate.
We take our bookkeeping a step further by ensuring our clients are tax-ready on a monthly or quarterly basis, making tax season a breeze and generally resulting in our clientele being some of the first taxes filed by any accountant we work with.
Before the digital age, a lot of accounting had to be done by pen and paper, and thus you had to use someone local to get the best service, and local accountants can still be great for better understanding local ordinances. However, finding an accountant who understands your specific industry or the software you use is challenging to do locally. In contrast, a virtual accountant that specializes will be able to control how your information integrates and understand how to best advise you off of that software.
Virtual bookkeepers can work with you wherever you are through video, phone, and email, meaning you aren’t locked to your desk in an office, and you can be active in the field working with employees or customers while focusing on the growth of your business!
We work with you to get view-only access to all bank and credit card accounts, generally allowing us to view most, if not all, of your deposits and written checks. We also set you up with a paperless receipt processing system, depending on your service level, where you can take pictures of deposit slips, receipts, bills, checks, and more to send them to us. This allows us to better classify transactions for you while also providing documentation to support you in the case of an audit. There will always be questions that we have to send you, but that comes from consistent communication with your bookkeeping team.
At Waterford, we work in teams of three bookkeepers in collaboration, cross-checking each other’s work and ensuring no errors in the information. One advisor double checks everything and consults with the client to help them understand where they stand in their books and process. Upon signing, we will assign your team, and they will reach out to you to introduce themselves as they will become your trusted group of direct contacts in the company and help you best when you have issues.
Cleanup is not needed. We happily provide cleanup services for clients and generally recommend those services to ensure it is done 100% right with no lingering issues. 90% of clients that come to us need at least minimal cleanup, if not a full-blow run-through of their system to correct long-running issues. While cleaning up your file before coming to us may prevent this, it could also increase the number of issues or make things worse
Each client is unique, and thus we provide different levels of services. Premium clients will receive communication and reports at least weekly on a specific day of the week that is agreed upon between everyone. Full-service clients will receive sporadic communication throughout the month but will have their documents ready by the 10th of the following month. Entry-level clients will typically be completed by the 15th of the following month, and they are welcome to request documents to be emailed every month.
Each client is unique, and thus is provided with different levels of services. Premium clients will receive communication and reports at least weekly on a specific day of the week that is agreed upon between everyone. Full-service clients will receive sporadic communication throughout the month but will have their documents ready by the 10th of the following month. Entry-level clients will typically be completed by the 15th of the next month and they are welcome to request documents to be emailed every month.
Waterford currently provides bookkeeping and accounting services, accounts payable and receivable services, tax advisory and filing services, budgeting and business planning services, and payroll and HR services. We are always looking for other ways to better enhance our services for our clientele and expand our offerings.
We love doing accounts payable services and will happily set up a system with a separation of duties for you and us to ensure that you are the only one with the authority to approve payments even though you are not paying your own bills. To learn more, visit our Accounts Payable page.
Yes, we have a whole department specializing in Payroll and Human Resources services that can handle processing and paying taxes to help with hiring, firing, and job costing.
For clients who use our payroll services, we are happy to file your payroll taxes and forms with the federal and state governments. Give us a call today for more information.
